How to zip attachments automatically in Outlook?
- How To Email A Large Zip File
- How To Send Folders Through Email
- How To Make A Zip Folder For Email Address
Watch this super quick tutorial to learn how to Zip and email a file. Learn more and download the free trial at QUICK TIP: WinZip Pro. Finally, make sure you select ZipCrypto for the 'Encryption method.' Although the AES-256 method is better from a security perspective, it is not supported by default by Windows operating systems. That means that the people to whom you send the password-protected ZIP file cannot open it using File Explorer or Windows Explorer, even if they know the password.
Troubleshooting: Try a different e-mail provider. Some e-mail providers may not allow you to send. Create a new folder on your desktop screen. You can only create a zip file with images from a. 7-Zip will compress the file(s) or folder(s) into a ZIP file. How to compress files or folders into a ZIP file with password protection using 7-Zip. 7-Zip is a free open-source file archiver for Microsoft Windows. Open File Explorer (Windows Explorer). Go to the file(s) or folder(s) you want to compress into a ZIP file.
For example, you are going to add several attachments in your email in Outlook, and the total size of attachments may be too large to send them quickly. Therefore, you need to reduce these attachments' sizes before sending. Zipping is a good way. But how to zip these attachments? And how about automatically zipping these attachments? Try below solutions:
Zip attachments automatically in outgoing and incoming emails
By the way, Kutools for Outlook also provides a workaround to automatically save or export all attachments from all incoming emails in Outlook. Read More Free Download Now
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- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features..
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject..
- Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All.. Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts..
- More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.
Zip attachments manually in outgoing emails
Actually there is no way to directly zip attachments in emails in Outlook. However, we can zip files you will attach in emails firstly, and then attach the zipped files in emails.
1. Go to the folder containing the files you will attach in email.
2. Select the files you will attach, right click and select Send to > Compressed (zipped) folder from the right-clicking menu. See screenshot:
Note: Holding the Ctrl key, you can select multiple nonadjacent files by clicking one by one; holding the Shift key, you can select multiple adjacent files by clicking the first one and the last one.
Now all selected files are compressed as one compressed (zipped) folder.
2. Right click the compressed (zipped) folder, and select Send to > Mail recipient from the right-clicking menu. See screenshot:
3. Now the compressed (zipped) folder is attached in a new email as below screenshot shown. Please compose the email and send it.
Zip attachments automatically in outgoing and incoming emails
If you have Kutools for Outlook installed, you can apply its Auto compress all outing attachments option and Auto compress all receiving attachments option to automatically zip all attachments in all outgoing emails and all incoming emails in Outlook.
Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Read More Free Trial Now
1. Click Kutools > Options. See screenshot:
2. In the opening Attachment Options dialog box, please check the Auto compress all outing attachments option and Auto compress all receiving attachments option on the Compress tab, and click the OK button. See screenshot: How to print from ultimaker cura.
From now on, all attachments in outgoing emails and incoming emails will be automatically zipped when sending and receiving in Outlook.
Note: You can apply Kutools for Outlook's Compress All (Attachments) feature to quickly zip all attachments in multiple received emails in Outlook. On the contrary, the Uncompress All (Attachments) feature can undo zipping attachments.
Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Read More Free Trial Now
Demo: zip attachments automatically in Outlook
Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!
Related Articles
Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features..
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features..
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject..
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All.. Quick Report, Count Selected Mails..
- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts.. Enable you to do smarter, faster and better in Outlook.
7-Zip is open source software .. means it is free. It provides a compression ratio that is 2-10 % better than the ratio provided by PKZip and WinZip. It packs/unpacks 7z, ZIP, GZIP, BZIP2, and TAR. Unpacking only: RAR, CAB, ISO, ARJ, LZH, CHM, MSI, WIM, Z, CPIO, RPM, DEB and NSIS.
You can download 7 zip from here: http://www.7-zip.org/
2 Steps total
How To Email A Large Zip File
Step 1: Adding files into an archive (e.g., ZIP):
Note: You can apply Kutools for Outlook's Compress All (Attachments) feature to quickly zip all attachments in multiple received emails in Outlook. On the contrary, the Uncompress All (Attachments) feature can undo zipping attachments.
Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Read More Free Trial Now
Demo: zip attachments automatically in Outlook
Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!
Related Articles
Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features..
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features..
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject..
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All.. Quick Report, Count Selected Mails..
- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts.. Enable you to do smarter, faster and better in Outlook.
7-Zip is open source software .. means it is free. It provides a compression ratio that is 2-10 % better than the ratio provided by PKZip and WinZip. It packs/unpacks 7z, ZIP, GZIP, BZIP2, and TAR. Unpacking only: RAR, CAB, ISO, ARJ, LZH, CHM, MSI, WIM, Z, CPIO, RPM, DEB and NSIS.
You can download 7 zip from here: http://www.7-zip.org/
2 Steps total
How To Email A Large Zip File
Step 1: Adding files into an archive (e.g., ZIP):
1. Install 7-Zip
2. Open Windows Explorer. Press + keys simultaneously to bring up a Run window.
3. Type in 'explorer' and press the key.
4. A Windows Explorer window will appear, browse to the location of your files.
5. Select the files you want to add to the archive file. If they are all in a row, select the first file with a Left mouse click, press the key and then select the last file with a Left mouse click. All files should now be highlighted. Or, if your files are scattered, you can hold down the key and left click on each file until all are selected.
6. Once all files are selected, right-click over one of the selected files and a context sensitive menu will appear.
7. On this menu, you need to select '7-Zip' and then 'Add to 'xxxx.zip' (the xxxx will be whatever directory these files are located within. (see attached graphic '7-Zip 1.jpg').
8. 7-Zip will should automatically create the file listed in Step 7 above.
How To Send Folders Through Email
Step 2: E-mailing your archive
1. Right-click on the new ZIP file and select 'Send To' and then 'Mail Recipient.'
2. An e-mail should now open with the ZIP as an attachment.
How To Make A Zip Folder For Email Address
3. Fill in the recipient's e-mail address and any necessary text and then click 'Send.'
1 Comment
- AnaheimAndrew B Nov 21, 2008 at 04:48pm
A quicker way to start Windows Explorer is to press + , cutting some steps out of this how-to. :-)
